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Privacy Policy

1. Introduction

This website is intended exclusively for business users and professionals (B2B). We do not offer services to private consumers, and our communication is directed solely at individuals acting in a professional capacity.

This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or contact us.

We are committed to handling your data responsibly and in accordance with applicable data protection laws, including the UK GDPR.

2. Controller Information

The data controller responsible for processing your personal data is:

Mapeex Ltd. 
14 Roman Way
Perry PE280SZ
United Kingdom
E-Mail: info@mapeex.com

Company Number: 08344879

3. What Data we collect

We only collect data that is necessary for communication and business development purposes.

This may include:

  • Name
  • Email address
  • Company name
  • Job title
  • Phone number (if provided)
  • Information you provide in your message

We do not request or require sensitive technical data through this website.

4. How we collect Data

We collect data through contact forms on our website, cirect email communication and basic website interaction (via cookies and tracking technologies). 

5. Purpose of Processing

We process your data for the following purposes:

  • Responding to inquiries
  • Assessing potential projects
  • Communicating about our services
  • Managing business relationships
  • Improving our website and communication

6. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Where you contact us with an inquiry, we process your data in order to respond, assess your request, and take steps prior to entering into a potential business relationshipa.

Legitimate interests (Article 6(1)(f) UK GDPR): We process personal data where it is necessary for our legitimate interests, provided that such interests are not overridden by your rights and freedoms. This includes:

  • maintaining and developing business relationships
  • responding to business inquiries
  • communicating about relevant services
  • improving our website and communication

Business Contacts and Networking: We may process personal data obtained through direct business interactions, such as meetings, industry events, or trade fairs.

This includes situations where you provide us with your contact details, for example by handing over a business card or through direct exchange.

We process this data in order to:

  • follow up on discussions
  • evaluate potential collaboration or projects
  • maintain professional communication

The legal basis for this processing is our legitimate interest in maintaining and developing business relationships.

You have the right to object to this processing at any time.

7. Use of HubSpot

We use HubSpot, a customer relationship management (CRM) and marketing platform provided by HubSpot, Inc..

HubSpot is used to manage contact requests, process inquiries, and support our communication with potential clients.

When you submit a contact form, your data is stored and processed within HubSpot. This may include your name, contact details, and any information you provide. 

In addition, we may process contact data obtained through direct business interactions, such as meetings, industry events, or trade fairs. This includes situations where you provide us with your contact details (for example via a business card or direct exchange).

We use HubSpot to store and manage such contacts, to follow up on previous interactions, and to maintain and develop professional business relationships.

HubSpot may also use cookies and similar technologies to analyze website usage and improve user experience. This includes tracking interactions such as page and E-Mail views and form submissions.

8. Cookies and Tracking

We use cookies to ensure the proper functioning of our website and to understand how it is used.

Cookies may be set by HubSpot for analytics and communication purposes.

You can control or disable cookies through your browser settings or via our cookie consent banner

9. Data Sharing

We do not sell or rent your personal data.

Your data may be shared with trusted service providers where necessary, including:

  • CRM and communication tools (e.g. HubSpot)
  • IT and hosting providers

All third parties are required to process your data securely and in accordance with applicable data protection laws

10. Confidentiality and Technical Information

Due to the nature of our services, projects may involve sensitive technical or commercial information.

However, we do not request confidential technical data through our website.

Detailed project information is only exchanged after direct communication and, where appropriate, under separate confidentiality agreements (NDA).

11. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent where applicable

To exercise your rights, please contact us at:
info@mapeex.com

12. Data Retention

We retain your data only as long as necessary for the purposes outlined above.

If no business relationship develops, your data will be deleted within a reasonable period unless legal obligations require otherwise.

13. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.